A Definitive Guide To Becoming A Better Manager
No matter which industry you belong to and what products/services you provide, it is important to understand that your employers are the heart and soul of your organization. It is the employees that directly contribute to the overall productivity of an organization. While motivated employees can sail a sinking company, the lousy ones can sink a sailing venture!
While most organizations direct all their focus towards their customers and clients, they miss out on catering to employee productivity and engagement. If you are willing to attain your organizational goals and get the desired traction in all fields, make sure that your employees are productive and genuinely driven to work.
However, handling employees is not an easy task. All employees working in an organization have a different social background, different educational background, different lifestyle, different skill-sets, and different motivation levels. You need an able manager to coordinate the efforts of all these employees and make them work to achieve the common organizational goals.
The role of a manager in an organization is fairly complicated and full of responsibilities. No matter what department and team they are managing, a manager needs to monitor specific tasks, excel at the tasks they are monitoring, keep a track of their team’s productivity, motivate employees to give their best, and shoulder the responsibility of taking the blame on their team’s behalf.
Becoming a manager is certainly not a cakewalk. This is the reason why some of the best-performing employees in an organization refuse to take up managerial positions. Also, most organizations are fairly picky when it comes to choosing a manager and delegating the responsibility of handling a team to the most deserving individual.
In this blog, we will discuss how to be a good manager and tips a first-time manager should keep in mind.
However, before getting into the tips for becoming a better manager, let us understand the importance of management within an organization.
The Importance Of Management Within An Organization
Even in the case of a small and growing organization, multiple business processes are carried out on a daily basis. The number and complexity of these processes increase with the scale of an organization. The management within an organization works towards streamlining these processes and ensuring that they are directed towards achieving the core goals and objectives.
Here are some of the major reasons why management is important within an organization:
Providing a sense of direction
As mentioned above, several processes are carried out within an organization on a daily basis. Well-structured management helps you direct the processes towards achieving productive results and increasing the productivity of your organization. Also, it provides the employees with a sense of singular focus, allowing them to channel all their energies towards the same.
Division of work and delegation of authority
While running an organization, you cannot let every employee do every work. It is always important to divide the work among different employees working in different teams to get the work done faster and more effectively.
Efficient management ensures that the right work is assigned to the right employee, based on their skills, qualifications, and interest. It also delegates authority by appointing dedicated team leaders for looking after their respective teams. Forming an appropriate chain of command helps an organization to work in a seamless manner.
Charting out extensive plans
For your employees to carry out their respective processes, you need someone to plan the course of action to be taken and the resources to be employed for the same. A good management system involves creating powerful and extensive plans that work as effective blueprints for the activities to be performed by the employees as well as the management.
Also, organizational management involves ensuring that the employees stick to the plan at all times and adhere to the time limits of every task to be done. A well-planned approach is the only way to attain all your organizational goals.
A good management system is responsible for establishing and maintaining order within an organization. It helps you set standard rules and regulations for the staff to follow for a variety of aspects such as dedicated work hours, taking leaves, maintaining decorum, and adopting a specific style of working. By maintaining order, the management ensures uniformity in work and seeks to improve the quality of work done by the employees.
Involvement in Staffing
Organizational management involves making sure that the right person is employed for the right job. Right from the initial stages of recruitment to final onboarding, the management structure of an organization involves choosing the best-suited employees for performing the best-suited jobs.
Facilitating Effective Communication
Systematic management facilitates a smooth and effective flow of communication within an organization. With respect to the chain of command, it is important for employees to communicate with each other and with the senior management with ease. In an ideal work environment, the management ensures that the employees feel free to talk about their professional and personal issues with everyone within the organization. This makes the employees feel at home and increases overall employee retention.
Keeping A Track Of Progress
Every organization needs to assess the work done by its employee's overtime and reach definitive conclusions about the progress made. The senior management is responsible for keeping a track of the work done by each department, analyzing all relevant reports, and matching the results with the KPIs. As they calculate the ROI for the processes carried out within the organization, they can assess the profits made and the amount of success (or failure) they encountered over a specific period of time.
Now that you are well versed with the importance of management within an organization, let us discuss some tips for becoming a better manager.
Important Tips For Becoming A Good Manager
If you have been working hard within your organization and are looking forward to occupying the position of a manager, it is important to understand that the position comes with a lot of weight of responsibilities!
People often get confused between a leader and a manager and use the terms interchangeably. While the core motives of both positions are similar, their approach and perception often differ. A leader is someone who excels at their work and leads their team by setting high standards themselves. They are responsible for leading the way and directing their subordinates to attain their targets.
While manager shoulders the same responsibilities, they are involved in assessing, monitoring, and motivating their subordinates in attaining common organizational goals. A manager not only leads by example but also motivates their team to do the same by making regular assessments and keeping a track of all nitty-gritty details that matter.
So, how does a leader become a good manager?
If you are wondering the same, here are some of the tips that will help you become a manager who is revered and adored by all:
Never Let Money Be The Driving Factor
Naturally, assuming the position of a manager comes with its own set of perks, a raise in remuneration being one of them. However, always make sure that earning more should never be the reason why you want to be a manager.
If your sole goal is to make more money and increase your CTC, it is recommended to work hard and ask for a raise for the job you are doing. If you are wondering how to be a good manager, the driving factors should clearly be different.
A manager who occupies the position for money hardly succeeds in getting the work done effectively from their team members. This is because aspects like the well-being of the employees, organizational goals, brand image, and employee engagement do not matter to them.
Always Work With Your Team
Managers who consider themselves above their teams are never respected by the employees. Although you are responsible for overlooking and assessing the tasks performed by your team members, always make sure that you work with your team and always be available for help.
Working with your team will automatically make you more approachable to your subordinates. Make sure you are there where your team members need you and provide them with all necessary assistance without showing any high-handedness. This will make your subordinates feel comfortable working around you and improve your image as their manager.
Do Not Focus On Your Individual Contributions
Once you become a manager, it is important to come out of the mentality of giving excessive importance to individual contribution. A manager represents their team and all the work done by them should be considered as the work done by the entire team.
It is, therefore, advisable to come out of the “I” mentality and inculcate the “we” mentality. All the work that you do, no matter how valuable it is, should be attributed to your team and not your own self. Also, being a good manager involves putting your individual goals aside and working for the common goals of your team.
Have A Growth-oriented Approach
An employer approaches their work with the intention of giving their best and focusing on their personal growth and development. However, a manager cannot merely think of their personal growth. They need to keep the growth of their entire team in mind.
If you are willing to be a good manager, it is always advisable to have a growth mindset. All the activities that you perform, the training you provide, assessments that you make, and decisions that you take should prioritize the growth of your team.
When you focus on the overall growth and development of your team, all your efforts will naturally be directed towards team building, motivating your subordinates, providing personalized assistance, and helping the employees give their best.
Love The Job That You Do
No matter how clichéd it is, the age-old saying of loving what you do and doing what you love is still highly relevant. For a manager, loving the job that they do is more of a prerequisite than a tip to become a better manager. You can only develop a genuine interest in the tasks performed by your team and motivate them to give their best when you love the job that is being done.
If a manager does not love what they are doing, every other aspect related to their job will no longer matter to them, turning them indifferent to the work done by their team. This not only affects the productivity of the team but also hampers the team’s rapport with the manager.
Even if your job genuinely interests you as a manager, it is likely for you to get bogged down by the pressure of responsibilities, preventing you from loving your job. In such cases, make sure you spend time casually interacting with your team members and relaxing when you are not at work to keep yourself calm and actively involved in your job.
Mentor Your Team Members
One of the reasons why an employee becomes a manager is that they excel at their job. As a manager, you have more exposure, more experienced, and better skills to perform the tasks carried out by your team. To become a good manager, it is important to utilize these skills and mentor your team members regularly.
It is important to understand that the job of a manager does not end at getting the work done by their team. They should be actively involved in teaching new skills to their subordinates and helping them hone their existing ones. Whenever you find a team member in trouble or performing a task the wrong way, make sure that you guide them immediately and prevent them from committing the same mistake again.
A good manager should always be capable to step into the shoes of a teacher and guide their team members every step of the way.
Enhance Your Communication Skills
Effective communication is the key to successful management, whether it is spoken, written, or non-verbal. A good manager is excellent at expressing their ideas and interacting with their team in a way that the intended message is conveyed in the best way possible.
A manager needs impressive communication skills for making announcements, conducting meetings, and motivating their team to work harder. Also, having good communication skills involves being approachable to subordinates. When your team knows that you’d listen to them to talk to them when they are in need, it strengthens your bond with them.
Never Become An Intimidating Manager
Managers often assume that an intimidating attitude will help them establish order and discipline within the team. However, such an approach rarely works. If you want to become a good manager, there should be no room for intimidating behavior.
If a manager intimidates the team members, the subordinates will not feel comfortable approaching their manager and sharing their issues without hesitating. This makes a managerless approachable and widens the gap between them and their team members.
Never Stop Learning
Some of the best managers are open to learning from their team members. It is always advisable to stay curious and to never stop learning as a manager. Always be open to new experiences, new skills, and new resources that enrich your knowledge and enhance your skill-set.
Being a constant learner allows you to stay updated with the latest technological trends and adopting them to improve the productivity of your team. An ideal manager would utilize the newly acquired knowledge and skills towards the betterment of their team.
Important Tips For First-time Managers
In 2021, the appointment of suitable managers is limited by age or experience. Organizations across the world have been seeing a rise in young and dynamic managers who don the role with a fresh approach.
If you have acquired the position of a manager for the first time, here are some of the most basic yet important tips that would help you build a strong foundation:
Gel With Everybody Within The Organization
As a new manager, it is important to build a rapport with everybody within the organization and just with your team members. Make sure that all employees are comfortable working with you and consider you a valuable part of the company.
Focus On One-to-one Discussions
Especially for the initial first few months, make sure that you are having more one-to-one discussions with your team members. It is important for a manager to understand the strengths, weaknesses, interests, perspectives, and thought processes of every single team member.
Generate Momentum Via Quick Wins
To get you and your team started for your journey as a manager, it is always advisable to generate momentum through quick wins. Resolve all immediate issues, reach all short-term targets, and be actively involved in getting the work done well in time to give you the much-needed kick-start as a manager.
The Final Word
Whether you are a first-time manager or have been holding the position for years, it is always important for a manager to focus on fulfilling the organizational goals, motivating each of their subordinates, and work with the spirit of inclusiveness.